Case Studies/Procedure Associazione Amici del Museo delle Grigne Onlus

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Image, Sound, Text, MovingImage, InteractiveResource, Other, Data
association, cultural institution, procedure, policy, contracts


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The association Associazione Amici del Museo delle Grigne Onlus uses the license Creative Commons attribuition share alike as part of its policy and in all its procedures.


The Associazione Amici del Museo dell Grigne Onlus is a non-profit organization based in Esino Lario, province of Lecco, Italy and founded in 1989. Esino Lario is a small mountain village of 780 inhabitants. The association supports the local museum Museo dell Grigne, it manages the Ecomuseo delle Grigne and the Pietro Pensa Archive; it produced publications, conferences, itineraries and workshops for adults and children, and it commissions art works, design projects and research.

License Usage

The association Associazione Amici del Museo delle Grigne Onlus uses the Creative Commons attribution share alike license as part of its policy and in all its procedures. Collaborators are informed that the association has decided to adopt the license Creative Commons attribution share alike on all its documentation, projects and publications and they are asked to accept that the texts and images they produce also have the same license. Artists are asked to provide their biography and a presentation of the art work in CC BY-SA and to provide 3 images of their work 800px large in CC BY-SA.


  1. Makes sense. The association's core business is to promote local history and culture. The CC BY-SA strengthens the circulation of information and content on local history and culture and it invites people and institutions to do the same (SA).
  2. Light management. The association is too small to manage royalties, authorizations and "distribution". The cost of managing royalties overcomes the benefit (our archive and documentation is not sufficiently wide). The work of managing authorizations would involve volunteers in boring work (which is not the core business of the association); there would probably be delays in responding to requests if we would receive any. The association can produce publications but it would have difficulties in assuring their distribution; the editions are printed in limited copies and they are not available for a long time. Providing the contents in CC BY-SA and in digital copies assures that they will reach people and it guarantees a distribution which goes beyond the publications and the association managing capacity.
  3. Visibility. A better circulation of contents and an easy means of attribution allows the association to be credited for its work (BY).
  4. Money/Transparent. The association is a non profit social benefit organization (Onlus: Organizzazione Non Lucrativa di Utilita' Sociale), based on volunteers and it supports its initiatives through donations and grants provided by Italian public administrations and grant-makers; some activities are conducted by volunteers. Strengthening the circulation of the projects results is a very positive approach and it makes the association more efficient (in particular for passing on duties) and transparent. It is also important to consider that the texts we commission and that we publish under CC BY-SA are focussed on local history or are specialized texts; those texts normally are unpaid in the academic world and, furthermore, they are extremely difficult to sell twice.
  5. Wikipedia. The documentation provided in CC BY-SA can be used to enrich Wikipedia. It is in the interest of the association to make contents available on Wikipedia since it's the largest source of information on the internet. The license also allows its volunteers and its public/users to use the documentation to contribute to Wikipedia or for other purposes.

The motivations are also described in Italian here


The CC BY-SA license required to create contracts and agreements with all collaborators and partners. To produce the contracts and agreements the organization was also able to regulate policies and to make its evaluation process more transparent. The procedures are now adopted for all the current projects. This approach is implemented by other organizations through the project Share Your Knowledge promoted by lettera27 Foundation and the contracts created by the Associazione Amici del Museo delle Grigne Onlus are copied and used by other organizations.

Technical Details

To inform the collaborators and to create a transparent procedure, the association produced a standard "Associazione Amici del Museo delle Grigne Onlus/lettera di incarico". This document includes

  1. objective and expected results (to be able to monitor the results)
  2. copyright agreement
  3. information on the privacy (as requested by the Italian law)
  4. information about the association policy

The document

To inform the artists and to create a transparent agreement, the association produced a standard "Associazione Amici del Museo delle Grigne Onlus/autentica" (authentic). This document includes

  1. number of copies of the artwork. The standard are 3 copies plus a "copia d'artista"
  2. propriety.
  3. procedure to install the art work. The artworks produce come in two versions: a light version which the association can exhibit without any specific requirement and it can borrow and circulate; a full installation which requires the artists to be informed when the art work is exhibited.
  4. selling procedure
  5. copyright agreement
  6. information on the privacy (as requested by the Italian law)
  7. information about the association policy

To adopt the CC BY-SA on the publications, the association included in its publication the CC BY-SA logo and the sentence "The texts of this publication are under Creative Commons attribution share-alike.