Open Policy Institute/2012 Convening

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Thanks to the John D. and Catherine T. MacArthur Foundation and the Carnegie Foundation for the Advancement of Teaching, the first convening of key stakeholders, funders, and leaders across various "open" domains to plan an Open Policy Institute will take place on October 3-5, 2012. This meeting will be held jointly with the School of Open, an initiative with overlapping aims. This meeting is invite-only; however results and post meeting activities will be open and continue to be built in collaboration with the community.

A Convening to Brainstorm the Utility of an Open Policy Institute (Leads: Cable Green & Timothy Vollmer)

Wiki: Open Policy Institute
Handout: pdf download

As open advocates recognize the potential for open policies to significantly increase the amount and quality of education, research and scientific resources and data, there is a pressing need to provide them support so they can successfully craft and implement open policies. A new Open Policy Institute could provide support to open advocates and governments exploring open policies.

Open policy requires unrestricted access and open licensing of resources financed through public and philanthropic funding in order to maximize the impact of the investment.

Open Policy (for governments) = publicly funded resources are openly licensed resources.

If we are going to unleash the power of hundreds of billions of dollars of publicly funded education, research and scientific resources, we need broad adoption of open policies. For the purposes of open policies that contribute to the public good, we define policy broadly as legislation, institutional policies, and/or funder mandates.

There are at least two major barriers that have prevented broad open policy adoption. (1) There is no organized support for open policy advocates and governments who want to learn about, craft, and implement open policies. (2) Existing policy makers typically don’t understand how open policies can increase the impact of public investments.

If we get this simple idea right, open sustainability could cease to be an issue because: (a) there will be plenty of public funding to build and maintain all of the education, science, data, an other resources the world needs, and, (b) “open” becomes the default and “closed” becomes the exception for publicly funded resources.

A School of Open Workshop (Leads: Jane Park & Philipp Schmidt)

Wiki: School of Open
Handout: (pdf download)

Universal access to and participation in research, education, and culture is made possible by “openness”, but not enough people know what "open" means or how to take advantage of it. The School of Open is a collaboration between Creative Commons and the Peer 2 Peer University (P2PU) to create a learning community focused on “open” standards, tools, and practices and their practical application in life and society. The workshop will gather key representatives from different “open” sectors to focus the initiative and start with concrete first steps. We hope to develop a skills map, compile a set of initial subject areas, identify partner organizations and initiatives, list existing materials and content and plan the key milestones for year 1.


Wednesday, October 3, 2012

5:45 PM: Shuttles from Hotel to Dinner

6:00 PM: Dinner at Vaso Azurro, downtown Mountain View (Google map)

7:30 PM: Shuttles back to Hotel

Thursday, October 4, 2012

--- Day 1: Open Policy Institute ---

Detailed agenda and notes will be captured at

7:30 - 8:30 AM: Breakfast at Avante for hotel guests

8:30 AM: Shuttles from Hotel to Carnegie

9:00 - 9:30 AM: Introductions around the room

9:30 - 9:45 AM: Spectrogram

9:45 - 10:45 AM: Identifying needs breakout

10:45 -11:00 AM: Coffee break

11:00 AM - 12:15 PM: Addressing needs breakout

12:15 - 1:30 PM: Lunch

1:30 - 3:00 PM: Vote and Discuss

3:00 - 3:15 PM: Coffee break

3:15 - 3:45 PM: Vision breakout

3:45 - 4:15 PM: Draft structure and branding for OPI

4:15 - 4:45 PM: Closing circle

4:45 - 5:15 PM: Next Steps

5:30 PM: Shuttles to Hotel


6:30 - 7:30 PM: Downtime/Optional Wine hour as provided at Hotel Avante

7:15 PM: Shuttles from Hotel to Dinner

7:30 - 9:00 PM: Dinner at Xanh, downtown Mountain View (Google map)

9:00 PM: Shuttles back to Hotel

Friday, October 5, 2012

--- Day 2: School of Open ---

Notes will be taken at

7:30 - 8:30 AM: Breakfast at Avante for hotel guests

8:30 AM: Shuttles from Hotel to Carnegie

9:00 - 9:30 AM: Warm-up / Spectrogram

9:30 - 10:00 AM: Overview/Background. Jane and Philipp introduce School of Open, P2PU and CC’s roles, and goals for the day.

10:00 - 11:00 AM: User scenarios

11:00 - 11:15 AM: Coffee Break

11:15 AM - 12:15 PM: Come up with course ideas

12:15 - 1:15 PM: Lunch

1:15 - 2:00 PM: Report back / Discussion

2:00 - 2:30 PM: Course review process discussion

2:30 - 3:00 PM: Closing circle

3:00 PM: Shuttles back to Hotel (for those who are returning to hotel). Others arrange their own ground transport (taxicab or pick-up only) directly from Carnegie.


Meeting Venue

Carnegie Foundation for the Advancement of Teaching

51 Vista Lane, Stanford, CA 94305
Google map

Since the venue does not have parking, we are providing a shuttle for out-of-town participants from the Hotel Avante. Local participants may choose to take a taxi or get dropped off at the Carnegie Foundation at their own expense.


Hotel Avante

860 East El Camino Real, Mountain View, CA 94040
Google map

Hotel check-in time is after 3pm on Oct 3 and check-out is by 12pm on Oct 5.

Ground Transportation options

Participants will cover their own incidental expenses including ground transportation to/from airport and parking.

To/From San Jose International Airport (SJC)

SuperShuttle: ~$19 per person each way. Anywhere from 35-75 minutes.
RJ Travels car service: $47 each way. ~15 minutes. Reference Creative Commons when booking for this discounted price. :Contact is “Judge” (408-483-1313;
Taxi: $40-50 each way. ~15 minutes.

To/From San Francisco International Airport (SFO)

SuperShuttle: ~$35 per person each way. Anywhere from 50-90 minutes.
RJ Travels car service: $80 each way. ~30 minutes. Reference Creative Commons when booking for this discounted price. Contact is “Judge” :(408-483-1313;
Taxi: $100-130 each way. ~30 minutes.

Public transportation (not recommended) We do not recommend taking public transportation due to the length of time and amount of transfers required, especially if you are unfamiliar with the area. However, for the more adventurous, the following public transit routes are available.

From SJC

Travel Time: 1 hr 11 min
Mode: Bus, Walk, Caltrain
Cost: $2.00

From SFO

Travel Time: 2 hr 4 min
Mode: Walk, Bart, Caltrain, Bus
Cost: $9.30