Grants/OneFileEverywhere for Creative Commons

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OneFileEverywhere for Creative Commons

Applicants: Qtility Software, Limited
Affiliation: OneFileEverywhere, Inc.
CC affiliated? Yes
Contact: Mike Clarke, Susan Jessup
Coordinator: Mike Clarke
Project Start: 2010/09/30
Project End: 2011/01/30,
Download budget Discussion

Describe the project you are proposing as clearly as possible in just five sentences.

We would like to propose providing a service to the Creative Commons on a non profit basis to promote global creativity and eduction via the sharing of information between individuals, non-profits, government agencies and corporations. We would like to provide an integration to the CC collaborative space for individuals to log into with connections to major document and content repositories and cloud based systems that provides a central location for content from various organizations with automated publishing, sharing and harmonization of versions across all the interconnected systems. This project would consist of looking at the pain points of retrieving and uploading of content between various systems in use between parties involved in CC activities, modifications to adapt OneFileEverywhere to those needs and the setup and maintenance of the system. The end result should be a seamless, automatic way to have contributing or consuming organizations to publish or retrieve the correct versions of files from within their own existing systems and a single cloud based interface from which individuals can access, review, edit and publish them in CC.

Detail the tangible project output (e.g., paper, blog post, written materials, video/film, etc.; this would be in addition to the final written report that successful grant recipients will be expected to deliver to CC at the conclusion of the project).

The result will be a system that provides the CC user interface available on the Internet and runs in a browser which presents content files for individuals to view, review, edit and publish on a project basis, with connectivity to enterprise systems. Organizations can also connect "agent sw" to their own document/content repositories or systems such as Documentum, MS SharePoint, etc. which will enable organizations to seamlessly publish content from a variety of different systems into one central environment and also receive content, edits and updates from the various project participants back into their internal systems. This will reduce the hassle of publishing from enterprise applications to CC and for individuals or other organizations to contribute back in a controlled, automated and manageable way.

Describe the community you are targeting. How would the project benefit the community?

We are targeting contributors, working in large organizations to contribute content to CC and to allow CC content to be consumed by larger organizations. This will enable organizations to easily setup consumption or production of content to and from CC. It will reduce the need for organizations to setup of web portals, training of users on various system portals, upload and download of content to and from various portals used in oprganizations, and reduce the need for integrations to be written to various enterprise systems in universities, corporations, governments and />

What is your relationship with the community you are targeting? Why are you the best individual/organization to lead this project? Do you have prior experience in related projects?

We are specialists in enterprise document and content management and collaboration systems and have created OneFileEverywhere to solve this problem in industry. We have extensive experience in enterprise content management, web application development and integration including the University of Calgary and BP Canada.

How will you measure and evaluate your project’s impact - on your main participants? Other contributors? On the larger community?

The metrics we will monitor and manage is the ease in which:

- Organizations can adapt to CC to contribute or consume content - Individuals can interact with CC to receive or contribute content - Volumes and types of content - Measure of savings in content distribution per project - Perceived value and impact of content creation and use

How many participants do you expect to be involved in your project? How will you seek and sustain their involvement?

We would like to be introduced, via CC to a limited number of representative organizations and a small initial group of individual contributors and consumers for a pilot project.

Describe how your project will benefit Creative Commons' mission to increase the amount of creativity (cultural, educational, and scientific content) in "the commons".

Our project will make it easier, faster and less expensive for organizations to publish and or consume CC content. It will also help provide a single point of collection of content from various systems and a user interface for individuals.

Describe what technologies and tools your project will use. What kinds of technical skills and expertise do you bring to the project? What are your technical needs?

Our technology is a Java based web development platform with plugins/connectors to enterprise applications and a collaboration user interface. We bring senior sw development, enterprise document and content management expertise, web development and integration expertise to the project.

What challenges do you expect to face, and how do you plan to overcome them?

One can expect to find unusual enterprise applications which need special attention for plugins, lacks of budgeting for projects, internal IT staff resistance to change and, since this is a new concept, difficulty in explaining the value proposition. This can be overcome with a small scale win-win-win strategy where small pilot projects can be achieved with interested stakeholders. The early wins can create momentum and awareness. There may be difficulty integrating to CC so we will need technical assistance and cooperation from CC technical staff.

How do you plan to sustain your project after the Creative Commons funding has ended? Detail specific plans. How do you plan to raise revenue to continue your efforts in the future?

We would like to invite organizations, after the pilot, to continue funding the projects for infrastructure and resources on a cost plus basis with open books.

How can this project be scalable, or have a scalable impact?

This project and the technology is completely scalable across all enterprise systems, localities and projects.

What resources and support do you expect Creative Commons to provide to your project to ensure its success (if any)?

We would like to have administrative and project support from CC as well as liaiason and perhaps infrastructure support as well. We will need introductions to participating pilot organizations and or individuals and CC executive support.

Describe how your organization currently communicates with its community members and network partners. (100 words)

We currently use newsletters, email, Twitter, FaceBook and LinkedIn to communicate with community members.