GS2018 Speaker Resources

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Paper & Stationery Supplies

Sharpies, post its at Info Desk on 2nd floor (you will need to return unused items after your session).

Flip charts and markers will be in each room.

Kensington (both sections) and Parkdale (both sections) will have white boards and markers. Sessions in SoCo (all sections) will have only flip charts.


There will be no printing available at the event. If you require any printed materials, you might try The Printing House (this location is a 5 minute indoor walk from the venue) but only open Monday to Friday. There is also The FedEx Print Shop at Queen and York St. nearby or another print shop.

Google Docs Notes

We will shortly be adding a link to a Google Docs meeting notes template to your session description on the website.

We ask that all speakers take responsibility for identifying one volunteer in your session to take notes for the benefit of those who cannot attend. The templates are set up to be editable by anyone with the link. After your session ends, your meeting notes will be changed to read-only.

The template is very simple and is designed for ease of use. You may wish to go to your notes doc ahead of time to fill in the date, time, title, and presenter name details, to save time for your note taker at the beginning of your session.

In Session

No introducer will be provided; please introduce yourselves at the beginning of your session.

No moderator will be provided, unless you have specifically notified Terry of one to be listed in your session.


We are not able to provide secure storage for any materials for you before or after your session; or before, between, or after the Open Bazaar. If you are staying at the Delta Hotel we strongly recommend that you keep all materials in your room. If you need porters to move items back and forth, you may contact the hotel front desk to arrange those services if needed, however you will be responsible for the cost of any hotel staff assistance if this is required.


We have recently had some minor schedule shifts, in order to accommodate the logistics of certain room changeovers. Please reconfirm the time, location, and duration of your session on Sched. Some sessions came out a little longer, a small number have been shortened by a few minutes.

There will be a large printed version of the schedule posted on the third floor near the registration desk. This is based on the state of the schedule as of two days ago. Because the times and rooms are subject to change, the online schedule will always be the most correct version.

There is no Sched mobile app, use even on mobile. The design works well on phones and tablets.

Add social media and websites to your speaker profiles to make it easier for people to reach you!

You have permissions on Sched to edit your own descriptions and add media and attachments (but any title changes and speaker addition/removal still need to come through Terry Williams.)

If you have NOT received your Sched invitation to create your profile, or if you need a password reset, please contact Sched support at Include the event Sched URL ( in your request to them. They are very responsive.

Meeting rooms

Room dimensions are on the Delta Hotel website.

Bring your own laptop with any presentation materials. No computers are provided in the rooms.

Power and HDMI connections provided only. Internet will be by wi-fi; details provided upon check in at the Summit registration desk.

We will have AV tech support available to help you get connected at the start of your session, if needed, but you will need to bring any adapters required to let your device connect to the projectors via HDMI.

Meeting rooms have the same shared wi-fi as the rest of the space. There are no hardwired network ports available. If your presentation relies on content available online, we recommend you confirm that this will work over wifi before your scheduled session. Also, it would be a good idea to have a backup copy available locally on your device, in case of connectivity problems during your session.

Each room will have a volunteer room assistant to help you with minor tasks and to assist those attending your session. There will also be two “floating” helpers around, who the room assistant can hand issues off to of they become more complicated, or to find one of our AV professionals to come help with your setup.

Open Bazaar

The format is not like a normal Summit presentation. Plan to adapt your materials and information to “poster session” or “trade show” format.

We cannot guarantee that you will have access to power at the Open Bazaar. If you will be relying on your laptop please charge the battery ahead of time.

You will each have one large, round banquet-style table with chairs. Tables will be numbered according to the listing details in Sched.

No screens or projectors will be provided for the Open Bazaar.

All materials will need to be brought into room prior and removed after by presenter.