Creative Commons Global Meeting 2011:

Abstract of Meeting; Request for Proposals

Creative Commons intends to convene a global meeting in the second half of 2011, bringing together the CC Affiliate Network, CC board and staff, key stakeholders and valuable others to engage strategically on issues related to the future of our shared commons, to renew and further build CC’s vital community, to collaborate on mutual projects and initiatives, and to celebrate our successes as we conclude our eighth year together.

CC is soliciting proposals to co-host and co-organize the meeting through this lightweight RFP process. Organizations interested in submitting a proposal should do so by no later than 2011 January 10. See below for more details on contents of proposals and how to submit. Creative Commons may elect to host the meeting without a co-host in the absence of a compelling proposal.

Meeting Logistics – RFP Contents

Dates

2011Q3, 3-4 consecutive days (TBD); alternative timing may be considered but is unlikely given desirability of co-locating a CC board meeting with the global meeting.

Location

Require easy accessibility from major international airport; readily available public transportation; easy and inexpensive visa requirements; appropriate conference and lodging facilities.

Prefer to co-locate with another conference or event with overlapping or common subject matter and participants.

Attendees

Principal participants to include: 1 or 2 reps from each CC jurisdiction (TBD whether must be officially involved or may include additional non official reps); CC board; key CC staff. Estimate approximately 150 principal attendees from all then-existing jurisdictions in which CC has members of its CC Affiliate Network (this number includes board and key staff).

Key Meeting Features

Agenda and structure to be determined, but expected to include:

  * CC board meeting (portions to be open to affiliates and public, possibly webcast)
  * CC Affiliate Network meetings
      ** Plenary
      ** Regional planning sessions
      ** Legal and community-focused, other
      ** Workshops (e.g., fundraising)
  * Public and other sessions – topics/focus areas TBD, but expected to include sessions dedicated to: data and public sector information; other key adoption opportunities (OER, cultural heritage institutions, government, etc.); status of CC licenses and public domain tools, including discussion of considerations for version 4.0 of the CC license suite.

Funding; Budget

Proposals must include fundraising strategy and plan, covering conference meeting costs as well as lodging & transportation costs for all principal participants. Preliminary budgets strongly encouraged.

RFP Submissions

Proposals to co-host and co-organize the meeting must be made in writing and submitted to Creative Commons (see below) by no later than January 10. Submissions should includes plans addressing the meeting logistic outlined above, as concretely as possible. All responses must include a fundraising strategy and plan. Responses may anticipate participation by CC in the fundraising process and should include a preliminary budget proposal. Please identify and discuss all key contingencies bearing on the proposal. Proposals may include additional information that the proposing organization wishes CC to consider. CC may request additional information following the initial submission.

All proposals will be posted to CC’s wiki for public review and comment. A decision will be announced as soon as practical following the close of the process, and by no later than March 15.

More Information and Submissions

Please contact CC prior to making your submission, if you would like more information or discuss your proposal. All submissions and requests for additional information should be directed to 2011global@creativecommons.org (should you wonder who you're writing to, the initial round of inquiries will be fielded Diane Peters, General Counsel, and Mike Linksvayer, Vice President).