Affiliate Calls/Q1 2010

Feedback requested on

• International board nominations (Joi)
• Regional dashboards by March 8th (Diane and Michelle)
  • What constitutes a region - ongoing discussion on list
• Comments on grant program draft by March 8th (Michelle)
• General feedback about the call, content-wise and technical

Attendees

Chloe Georas (Puerto Rico) Ignasi Labastida i Juan (Spain) Tyng-Ruey Chuang (Taiwan) Jessica Coates (Australia) Rotem Medzini (Israel) Alek Tarkowski (Poland) Tomoaki Watanabe (Japan) Carolina Botero (Colombia) Renata Avila (Guatemala) Joi, Diane, Mike, John W., Dona, Michelle

Minutes

Purpose of call

• two--way exchange of information, closer communication
• timing so CC can get input in advance of board reporting
• Suggestions for improvement:
  • Some technical hurdles were encountered, including poor audio quality and static. Participants should be on mute when not talking.
  • A brief round of introductions should be done next time. It was difficult to know who exactly was on the call.
  • Could develop a queue or indication system for people wishing to provide feedback. Or each of the people/regions (depending on numbers) could be directly asked by Joi/the call chair if they have something to add at the end, to ensure people are given a small period where they feel it is appropriate to speak up, even if it's to say they don't have anything more to say. (Jessica)
  • Maybe a simultaneous text back channel would be useful. (Jessica)
  • Michelle: Some of us were logged into the CC Jabber group, although we didn't end up backchanneing there. We could try to use that (Server: conference.jabber.org, Chat room: creativecommons)

Updates on internationalization Efforts: Joi

• Overview of internationalization efforts - recent
  • Last Aug: consolidated CCi with CC core
    • Hopefully already seen efforts to expand participation by many more CC staff **Dec: CC board agrees to accept nominations from international community for 1-2 board positions (more on this below)
  • Dec: CC board establishes advisory board, members will not be limited to US (or lawyers, for that matter) (more on this below)
  • Dec: CC announces plans for small-grant program for affiliates and others (more on this below)

Program Development - Details and Timing

• Board-related: Joi
  • Nomination process for board members
    • Preparing and reviewing with Board a description of board service, criteria we look for and need for balanced board
      • Hope to post that by end of February
      • Nominations can still be made at any time - please email Joi
  • New Idea: Include regional reports to Board with updates from different regions
    • CC already prepares dashboards quarterly, which are very condensed summaries of milestones etc. across CC's functional divisions. CC would like to invite each region to also submit a dashboard page
      • General interest from affiliates on call to do this
      • Affiliates would need to self-select someone to prepare.
      • First report is due March 8th
      • What constitute a region? There are geographic areas where regional borders are not so clear. We should discuss on the list any concerns/suggestions about how to define regions. There was also a proposal offlist to submit dashboard slides by topic/field rather than geography.
        • Feedback needed on list.
  • For twice-yearly face-to-face meeting of board
    • Dashboard is also prepared
    • We should find a way to have someone from each region present their report to Board - conference call or other when not F2F
  • New Idea: Open part of board meeting to affiliates more broadly for questions/engagement - early stages of considering, have to get board work done, can't be completely open
    • Considering co-locating a board meeting in 2011 with international affiliates gathering

Affiliate program: Diane

• Revising MOU and MOU processes
  • Goal is to make clearer expectations on both
  • Plan for it to be
    • modular, to allow for different sets of responsibilities to be combined depending on affiliate
    • Non exclusive - increasingly finding that multiple affiliate institutions have different strengths and want to participate in different ways

New grant program and May fundraising: Michelle

• Draft of program specifics posted - modeled on similar grant programs (Wikimedia, Global Voices). http://wiki.creativecommons.org/Grants
• Goal is to provide funding (1000 - 10,000 USD) in support of CC-related programs and activities around the world.
• Process:
  • Funding will not be available for lobbying activities or license porting activities (launch events, legal review of the licenses, etc.)
  • Example projects on the wiki
  • Applications from or endorsed by CC affiliates will receive preference. Joint applications from official CC affiliate institutions and their partners are also welcomed.
  • Selection committee will be established. We want affiliates involved in selection process.
• Deadline for comments: March 8
• Spring campaign planned in May to raise funds for the grant program
• If someone already has a project in mind, please email Michelle so we can talk about how to showcase it during the campaign

Operations update: Mike/Joi/John Wilbanks

• Consolidation of divisions and branding
  • OER and education in particular
• Public patent license -- development

Open forum: All

• Puerto Rico: Can we get a grant for making informational materials about CC? A : Write a proposal, and if selection committee and public comments support it, we can offer grant. Covering operational costs by grants is not precluded.
• Puerto Rico: involved in OER. Would like to work with CC on education, possibly develop international OER plan perhaps together other affiliates
• Poland: A grant proposal could be for several CC jurisdictions to work on such an int'l OER plan